Office Assistant

Position Summary

As an Office Assistant, you will be an integral part of our office team, providing essential support to ensure smooth and efficient daily operations. Your role involves a variety of administrative tasks, including document management, data entry, and handling communications. This position is ideal for someone who is organized, detail-oriented, and eager to contribute to a dynamic office environment. Your work will directly impact the effectiveness of our team, making it vital to our overall success.

Key Responsibilities:

1. Document Handling: Prepare, file, and manage office documents and records.
2. Data Entry: Accurately enter data into various systems and maintain up-to-date records.
3. Communication Management: Handle incoming calls, emails, and correspondence, ensuring prompt and professional responses.
4. Scheduling and Organization: Assist with scheduling appointments, meetings, and managing calendars for staff.
5. Office Supply Management: Keep track of office supplies and place orders as necessary.
6. Meeting Support: Prepare meeting materials and assist with meeting room setup.
7. General Support: Provide general support to other staff members as needed, including assisting with special projects.

Qualifications:

• Education: Minimum of High School Diploma or GED Required
• Experience: 1 Year
• Technical Skills:
  • Computer Proficiency: Familiarity with Microsoft office software, including word processing, spreadsheets, and email.
  • Familiarity with bookkeeping tasks and financial software (e.g., QuickBooks Desktop and QBO)
  • Data Entry Skills: Fast and accurate typing skills for efficient data entry.
  • Document Management: Ability to organize and manage files and records.
• Soft Skills:
  • Communication Skills: Excellent written and verbal communication abilities.
  • Organizational Skills: Strong organizational skills and the ability to multitask.
  • Attention to Detail: Precision and attention to detail in all tasks.
  • Problem-Solving: Ability to identify and solve administrative challenges.
• Certifications: N/A

Competencies:

1. Team Player: Willingness to collaborate and support the team.
2. Adaptability: Flexibility to adapt to changing tasks and priorities.
3. Proactivity: Taking initiative in identifying and handling office needs.
4. Confidentiality: Understanding and respecting the confidentiality of office information.

Physical Demands:

For this office-based role, the physical demand is generally low to moderate. This includes the ability to:

• Sit for Extended Periods: Frequently required to sit for long durations while working at a computer.
• Manual Dexterity: Regular use of hands for typing, filing, and handling paperwork or office equipment.
• Light Lifting: Occasionally required to lift and carry items such as files, documents, or small office supplies, typically not exceeding 20 pounds.
• Navigating the Office: Mobility around the office to access files, office equipment, and interact with other staff.
• Visual Demands: Sufficient to work on a computer, read documents, and manage files, with accommodation provided if necessary.

Work Environment:

The work environment for this position is a typical office setting, characterized by:

• Indoor Setting: Work is primarily conducted indoors with climate control and adequate lighting.
• Office Equipment: Regular use of standard office equipment such as computers, phones, printers, and copiers.
• Collaborative Atmosphere: Interaction with other team members in an office environment, requiring a blend of independent work and teamwork.
• Noise Level: Generally quiet to moderate, typical of an office setting, with occasional distractions and interruptions.
• Professional Setting: An environment that maintains a professional decorum and adheres to standard office hours.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development opportunities.

How to Apply:

If you are a proactive, detail-oriented individual with a passion for supporting business operations, we want to hear from you!

Please send your resume and a brief cover letter to Adamm@SpectrumWoodworking.com with the subject line: “Administrative Assistant Application – [Your Name]”

CAD Drafter

Position Summary

As a Drafter, you will play a crucial role in our design team, responsible for creating detailed technical drawings and plans based on the concepts and specifications provided by outside architects and designers. Your work will encompass a variety of projects, translating ideas into precise and clear visual representations. This position requires strong technical drawing skills, proficiency in CAD software, and attention to detail. Your drafts will be essential in guiding the construction, manufacturing, or modification of our projects, making accuracy and clarity your top priorities.

Department: Drafting/Engineering
Reports to: Engineering Department Lead
Job Type: Full Time with some overtime when required.
Salary Range: $60,000- $72,000 annual salary range

Key Responsibilities

1. Technical Drawing Creation: Produce detailed technical drawings and plans using CAD software based on specifications from engineers or designers.
2. Design Collaboration: Collaborate with engineers and designers to understand project requirements and transform concepts into technical drawings.
3. Revision and Modification: Modify and revise designs based on feedback to ensure final drafts meet project specifications.
4. Document Management: Maintain and organize all drawings and documentation for easy access and reference.
5. Quality Assurance: Ensure all drawings and plans adhere to industry standards and guidelines.
6. Project Coordination: Coordinate with other team members to ensure consistency and accuracy in all project documentation.
7. Design Research: Stay updated on new drafting techniques, software updates, and industry best practices.

Qualifications

• Education:Associate degree or relevant experience required
• Experience:N/A
• Technical Skills:
  • • CAD Proficiency (Microvellum Proficiency a plus): Expertise in computer-aided design (CAD) software, Microvellum software and other drafting tools.
    • Technical Knowledge: Understanding of engineering and architectural principles relevant to drafting cabinets and millwork.
    • Attention to Detail: High level of accuracy and attention to detail in all technical drawings.
    • Visualization Skills: Strong ability to translate concepts into detailed and accurate visual representations.
• Soft Skills:
  • Communication Skills: Clear communication abilities to collaborate effectively with engineers, project managers, and shop workers.
  • Problem-Solving: Aptitude for addressing design challenges and finding practical solutions.
  • Organizational Skills: Ability to manage multiple projects and prioritize tasks effectively.
  • Adaptability: Flexibility to adapt to various project types and changing requirements.
• Certifications: N/A

Competencies

1. Precision-Oriented: Commitment to producing precise and error-free work.
2. Collaborative Mindset: Willingness to work as part of a team and contribute to collective goals.
3. Continuous Learning: Eagerness to stay current with evolving drafting technologies and industry trends.
4. Professional Integrity: Upholding high standards of professionalism in all work.

Physical Demands

For this office-based role, the physical demand is generally low to moderate. This includes the ability to:

• Computer Use: Comfort with prolonged periods of computer use and sitting.
• Sit for Extended Periods: Frequently required to sit for long durations while working at a computer.
• Manual Dexterity: Regular use of hands for typing, filing, and handling paperwork or office equipment.
• Light Lifting: Occasionally required to lift and carry items such as files, documents, or small office supplies, typically not exceeding 20 pounds.
• Visual Demands: Sufficient to work on a computer, read documents, and manage files, with accommodation provided if necessary.

Work Environment

The work environment for this position is a typical office setting, characterized by:

• Indoor Setting: Work is primarily conducted indoors with climate control and adequate lighting.
• Office Equipment: Regular use of standard office equipment such as computers, phones, printers, and copiers.
• Collaborative Atmosphere: Interaction with other team members in an office environment, requiring a blend of independent work and teamwork.
• Noise Level: Varies from quiet to moderate depending on location, with occasional distractions and interruptions.
• Professional Setting: An environment that maintains a professional decorum and adheres to standard office hours.

A Drafter focuses on the key aspects of drafting, including the creation of technical drawings, collaboration with design teams, and the management of design documents. This role emphasizes technical proficiency, particularly in CAD software, along with strong communication and organizational skills.

General / Operations Manager

Position Summary

Reporting to the Owner/ President, the Manager is responsible for the safe and reliable manufacturing
and on-time delivery of products and services to customers and ensures that business objectives are
met for all operations. The Manager oversees all operations, including safety, estimating & sales,
drafting & engineering, production, project management and field services, ensuring unity,
accountability, and responsibility of each role. Other critical responsibilities include fostering an
engaged, people focused culture, controlling costs and overheads, inventory, tracking metric’s and
developing future leaders.

The Manager is a growth-minded, steadfast, and diligent doer, who embraces our core values, vision
and mission. A servant-leadership mindset is key, understanding that their overall responsibility is to
positively impact our employees, vendors and customers.
 

Key Focus

Clarity, Communication, Resolution, Focus, Accountability, Team Unity & Alignment, Management,
Follow Through, Tie Breaker, Removes Obstacles & Barriers, Servant Leadership, Prioritization
 

Qualifications

• 2+ years of direct management/ leadership experience in manufacturing environment with
  proven record or positive accomplishments in safety, quality, productivity, cost and people
  development
• 5+ years at a senior level position with manufacturing/ construction responsibilities including
  profit and loss responsibility
• Experience with cabinetry, millwork and/ or commercial interiors a major plus, however not
  required
• Outstanding teaming and interpersonal skills that effectively engage teams to meet business
  goals and ensure successful networking within the region, the wood products industry, and the
  company as needed
• Strong business and financial acumen with proven track record of managing company P&L
• Experience working in ERP/ MRP programs
• Demonstrated ability to raise performance by building and maintaining positive relationships
  with all associates and leaders through coaching, development and instilling a continuous
  improvement mindset
• Proven record to effectively engage associates in behavior-based safety techniques
• Excellent interpersonal, written, verbal and electronic communication skills
• Strong planning, organizational and implementation skills
• Able to work flexible hours as needed in a production environment

Principal Duties / Responsibilities

• Faithfully executes the business plan, achieving or exceeding planned P&L objectives.
• Leads and manages team leads keeping roles and responsibilities clear.
• Integrates the operating system into the business, ensuring everyone is rowing together in the
  same direction.
• Resolve issues effectively, seeing real problems, being comfortable with conflict calling out
  problems and solving problems in a practical and healthy manner.
• Ensures the leadership team is healthy, functional, and cohesive.
• Ensures everyone is truly following and adhering to the company’s process driven operating
  system with consistency.
• Dependably demonstrates a relentless obsession with values alignment, focus, simplicity, and
  clarity.
• Effectively collaborates with the President and stays on the same page. Maintains a high level
  of mutual respect with the President. Realizes unique contributions that the President has and
  possess an ability to filter and translate those ideas into functional plans for the company.
• Confirms all key messages are properly and consistently cascaded across the organization,
  ensuring everyone is in the know. Verifies that a high level of effective communication exists
  throughout the organization.
• Develop a people-focused work environment, recognizing that our people are the unique
  advantage in successfully achieving production, site, and business goals
• Ultimately own reliability, financial, procurement, productivity, environmental and other site
  stewardship responsibilities
• Ensure adequate staffing levels for operations and business needs
• Develop and improve lean practices and SOP’s
• Engage and foster client relationships, and cultivate new clients and relationships
• Manage growth and spearhead expansion into new markets and segments
• Ensure that business and individual goal setting processes such as capital plans, expense
  budgets, performance reviews, safety strategic plans and performance management plans are
  developed and executed with excellence

We Offer

• Competitive Salary: $90,000-$125,000 (DOE)
• Company Paid Health, Vision & Dental
• Paid Sick Leave
• Paid Vacation
• Paid Holidays
• 401K
• A relaxed yet professional environment

Shift

• Full Time (Exempt)
• Report to one office