Project Coordinator

Position Summary

As a Project Coordinator, you will be a key organizational force in managing and overseeing the administrative aspects of our projects. Your role involves coordinating project schedules, resources, and information, liaising between project teams and departments, and ensuring that project tasks are completed on time and within budget. This position is ideal for someone with strong organizational skills, attention to detail, and excellent communication abilities. Your contribution will be crucial in maintaining project efficiency, facilitating smooth communication, and supporting the project management process.

Department: Office/Project Management
Reports to: Sr. Project Manager
Job Type: Full Time with some overtime when required.
Salary Range: $40,000-$55,000 Annual Salary Range

Key Responsibilities

1. Project Scheduling and Planning: Assist in developing and maintaining detailed project schedules, ensuring all deadlines are met.
2. Resource Coordination: Coordinate resources, equipment, and information necessary for project execution.
3. Communication Facilitation: Act as a liaison between project teams, departments, and external partners to ensure clear communication and collaboration.
4. Documentation and Reporting: Maintain comprehensive project documentation, including meeting minutes, reports, and project tracking updates.
5. Budget and Expense Tracking: Assist with budget tracking and expense reporting, ensuring projects remain within financial constraints.
6. Meeting Organization: Organize and facilitate project meetings, including preparing agendas and following up on action items.
7. Issue Resolution: Address and resolve any administrative problems that arise during the project lifecycle.
8. Support Project Managers: Provide direct administrative support to project managers and team leaders.

Qualifications

• Education: Minimum of High School Diploma or GED Required
• Experience: N/A
• Technical Skills:
  • Project Management Tools: Proficiency in project management software and tools.
  • Administrative Skills: Strong administrative skills, including scheduling, planning, and resource coordination.
  • Budget Management: Basic understanding of budget management and financial tracking.
• Soft Skills:
  • Strong Communication: Excellent verbal and written communication skills for effective coordination.
  • Organizational Abilities: Exceptional organizational and multitasking skills.
  • Team Collaboration: Ability to work effectively within a team and support collaborative efforts.
  • Problem-Solving: Aptitude for solving logistical and administrative challenges.
• Certifications: N/A

Competencies

1. Detail-Oriented: Focus on details to ensure accuracy in all aspects of project coordination.
2. Proactivity: Taking initiative in identifying and addressing project needs.
3. Adaptability: Flexibility to adapt to changing project scopes and demands.
4. Supportive Attitude: A supportive mindset, aiming to facilitate the work of project teams and managers.

Physical Demands

For this office-based role, the physical demand is generally low to moderate. This includes the ability to:

• Sit for Extended Periods: Frequently required to sit for long durations while working at a computer.
• Manual Dexterity: Regular use of hands for typing, filing, and handling paperwork or office equipment.
• Light Lifting: Occasionally required to lift and carry items such as files, documents, or small office supplies, typically not exceeding 20 pounds.
• Navigating the Office: Mobility around the office to access files, office equipment, and interact with other staff.
• Visual Demands: Sufficient to work on a computer, read documents, and manage files, with accommodation provided if necessary.

Work Environment

The work environment for this position is a typical office setting, characterized by:

• Indoor Setting: Work is primarily conducted indoors with climate control and adequate lighting.
• Office Equipment: Regular use of standard office equipment such as computers, phones, printers, and copiers.
• Collaborative Atmosphere: Interaction with other team members in an office environment, requiring a blend of independent work and teamwork.
• Noise Level: Generally quiet to moderate, typical of an office setting, with occasional distractions and interruptions.
• Professional Setting: An environment that maintains a professional decorum and adheres to standard office hours.

A Project Coordinator focuses more on the administrative, organizational, and communicative aspects of project management, as opposed to the more technical and engineering-focused role of a Project Engineer. It’s tailored to someone who excels in coordination, planning, and facilitating project processes.

General / Operations Manager

Position Summary

Reporting to the Owner/ President, the Manager is responsible for the safe and reliable manufacturing
and on-time delivery of products and services to customers and ensures that business objectives are
met for all operations. The Manager oversees all operations, including safety, estimating & sales,
drafting & engineering, production, project management and field services, ensuring unity,
accountability, and responsibility of each role. Other critical responsibilities include fostering an
engaged, people focused culture, controlling costs and overheads, inventory, tracking metric’s and
developing future leaders.

The Manager is a growth-minded, steadfast, and diligent doer, who embraces our core values, vision
and mission. A servant-leadership mindset is key, understanding that their overall responsibility is to
positively impact our employees, vendors and customers.
 

Key Focus

Clarity, Communication, Resolution, Focus, Accountability, Team Unity & Alignment, Management,
Follow Through, Tie Breaker, Removes Obstacles & Barriers, Servant Leadership, Prioritization
 

Qualifications

• 2+ years of direct management/ leadership experience in manufacturing environment with
  proven record or positive accomplishments in safety, quality, productivity, cost and people
  development
• 5+ years at a senior level position with manufacturing/ construction responsibilities including
  profit and loss responsibility
• Experience with cabinetry, millwork and/ or commercial interiors a major plus, however not
  required
• Outstanding teaming and interpersonal skills that effectively engage teams to meet business
  goals and ensure successful networking within the region, the wood products industry, and the
  company as needed
• Strong business and financial acumen with proven track record of managing company P&L
• Experience working in ERP/ MRP programs
• Demonstrated ability to raise performance by building and maintaining positive relationships
  with all associates and leaders through coaching, development and instilling a continuous
  improvement mindset
• Proven record to effectively engage associates in behavior-based safety techniques
• Excellent interpersonal, written, verbal and electronic communication skills
• Strong planning, organizational and implementation skills
• Able to work flexible hours as needed in a production environment

Principal Duties / Responsibilities

• Faithfully executes the business plan, achieving or exceeding planned P&L objectives.
• Leads and manages team leads keeping roles and responsibilities clear.
• Integrates the operating system into the business, ensuring everyone is rowing together in the
  same direction.
• Resolve issues effectively, seeing real problems, being comfortable with conflict calling out
  problems and solving problems in a practical and healthy manner.
• Ensures the leadership team is healthy, functional, and cohesive.
• Ensures everyone is truly following and adhering to the company’s process driven operating
  system with consistency.
• Dependably demonstrates a relentless obsession with values alignment, focus, simplicity, and
  clarity.
• Effectively collaborates with the President and stays on the same page. Maintains a high level
  of mutual respect with the President. Realizes unique contributions that the President has and
  possess an ability to filter and translate those ideas into functional plans for the company.
• Confirms all key messages are properly and consistently cascaded across the organization,
  ensuring everyone is in the know. Verifies that a high level of effective communication exists
  throughout the organization.
• Develop a people-focused work environment, recognizing that our people are the unique
  advantage in successfully achieving production, site, and business goals
• Ultimately own reliability, financial, procurement, productivity, environmental and other site
  stewardship responsibilities
• Ensure adequate staffing levels for operations and business needs
• Develop and improve lean practices and SOP’s
• Engage and foster client relationships, and cultivate new clients and relationships
• Manage growth and spearhead expansion into new markets and segments
• Ensure that business and individual goal setting processes such as capital plans, expense
  budgets, performance reviews, safety strategic plans and performance management plans are
  developed and executed with excellence

We Offer

• Competitive Salary: $90,000-$125,000 (DOE)
• Company Paid Health, Vision & Dental
• Paid Sick Leave
• Paid Vacation
• Paid Holidays
• 401K
• A relaxed yet professional environment

Shift

• Full Time (Exempt)
• Report to one office

Materials Coordinator

Position Summary

Using the Companies ERP software, they will be responsible for sourcing, ordering, tracking materials and inventory for the production department. Responsible for maintaining relationships with vendors and suppliers, negotiating terms and ensuring that materials are delivered on time and on budget. In addition, they will be responsible for managing inventory levels and developing strategies for reducing waste, improving efficiency and improving material management systems and processes

Qualifications

• Must be 18 years of age
• Education: High School or equivalent
• Valid driver’s license
• Solid transportation and prompt
• Tech Savvy
• Proficient in Microsoft Suite of Solutions

Other Requirements

• Professional/ Calm demeanor
• Dependable, Adaptable, Independent
• Excellent Communicator, Self-starter
• Solid Implementor
• Supportive and ready to jump in wherever needed
• Able to prioritize tasks
• Must have excellent follow-up on action items
• Strong written and verbal communication
• Goal oriented, well organized, and able to establish priorities and deadlines

Principal Duties / Responsibilities

• Work with and support Production Manager in the procurement and management of raw materials and inventory
• Ensure that orders are placed on time, materials are delivered on time, and materials are stored properly
• Monitoring material inventories to ensure that the correct quantities of materials are always on hand
• Ordering new materials when inventory is low or when materials are no longer usable due to defects or damage
• Track vendor returns, damaged materials
• Check incoming materials for any defects or flaws that may need to be addressed prior to use in manufacturing
• Coordinating with suppliers to arrange for delivery of raw materials or finished products
• Maintain up-to-date records of all materials in the warehouse
• Develop and improve inventory management systems
• Ensure that all materials are properly labeled and stored in the correct location
• Conduct regular inventory checks to identify any shortages or overages
• Coordinate with production manager to place orders for new supplies as needed
• Track shipments of incoming and outgoing materials to ensure accuracy
• Report any damage or discrepancies to supervisor immediately
• Develop necessary internal and external relationships to successfully manage projects to meet or exceed customer expectations
• Build and maintain product libraries and BOM in ERP software
• Continue to evolve, including learning and adapting to software advancements, process and procedures
• Keep detailed records of purchases, inventory and returns
• Above responsibilities and duties may change or evolved overtime

We Offer

• Competitive Wages: $22.00 – $25.00 per hour (DOE)
• Company Paid Health & Dental
• Paid Sick Leave
• Paid Vacation and Holidays
• 401K
• A relaxed yet professional environment

Shift

• Full Time
• Weekdays 8-hour shift
• Potential overtime, based on business needs
• Report to office